Privacy policy
This policy explains what OriginEntry ("we", "us") collects when you visit the OriginEntry website, join the waitlist or use the free document check, what we do with it, and how to ask us to delete it. If anything is unclear, email [Contact email].
The short version
- Join the waitlist and we keep your email and a few answers about your imports. Nothing else identifies you.
- Upload a document to the free document check and we use it to make the result you see, then delete it.
- We never sell personal information, never use your documents to train AI models, and set no advertising cookies.
- Email us at any time to see, correct or delete what we hold about you.
1. Who we are
OriginEntry is a company based in Florida, United States. It operates the OriginEntry website and the services described here. For anything in this policy, write to [Contact email].
2. What we collect, feature by feature
2.1 Visiting the site
The site is hosted by Cloudflare. Like every web host, Cloudflare records the address your connection comes from, the pages requested and the browser used, in server logs it keeps for a short time for security and troubleshooting.
We measure visits with Cloudflare Web Analytics, run by the company that hosts the site. It sets no cookies, stores no personal information and shows us only totals: how many people visited, which page, from which country and from which link. It does not follow you to other sites.
The pages load one font from Google Fonts. When the font loads, your browser sends your address to Google, which Google handles under its own privacy policy.
The site sets no cookies of its own. Your browser keeps two small items locally: the language you chose, so it stays chosen next time, and, for the current tab only, the tracking-link values from the link that brought you here and whether you ran the document check. The tab values disappear when you close the tab.
2.2 Joining the waitlist
When you submit the waitlist form we store one record with the following.
| What | Why |
|---|---|
| Your email address, and whether it is a work or a personal address | To send you the document checklist and early-access invitations |
| What you import and which countries your suppliers are in, if you answered | To send the checklist that fits your goods, and to understand who is interested |
| The language you were reading the page in | To write to you in that language |
| The numbers you typed into the cost calculator, whether you changed them, and whether you tried the document check | To learn which parts of the page are useful |
| The link that brought you here (campaign tags, the referring site, the landing page) and the time you submitted | To learn which channels reach importers, so we can stop spending on the others |
| The country your visit came from, as reported by Cloudflare, and your browser type | To spot bots and fake signups |
| A one-way hash of your network address, made with a secret key | To limit how many signups one address can send in ten minutes. We cannot turn the hash back into your address. |
If you sign up twice with the same email we keep one record and update your answers. The record is stored in a Cloudflare database in the United States. When a signup arrives we may have an email with the same details sent to our own inbox through Resend, an email delivery service.
2.3 Using the free document check
The two sample documents on the document check page never leave your browser. If you upload your own file, this is what happens.
- Your browser sends the file, the language you said it is in, the language you are reading the page in and the same tracking-link values as the form, over an encrypted connection, to our server.
- Our server sends the file to [AI provider name], a paid business service, to read and translate it. Its business terms bar it from training models on your file. [State the provider's retention here, for example "It deletes the file once the request completes" or "It may keep the file for up to 30 days for abuse monitoring", with a link to its data terms.]
- The result comes back to your browser. We do not keep a copy of the translation or the extracted fields.
- Our server deletes your file as soon as the result has been produced, normally within minutes. The page shows a "File deleted after processing" label only after that deletion has happened. File contents are never written to logs.
We keep only a count of how many uploads succeed or fail. Nothing from inside your file is included.
2.4 The full application, when it launches
The full OriginEntry application is not open yet. When it opens, importers will create accounts and their suppliers will upload documents through private links. The same promise will apply: documents are used only to run the checks and build the importer's report, and every uploaded file is deleted once the report is ready. We will update this policy, and email everyone on the waitlist, before the application opens.
2.5 Email you send us
If you write to us, we keep the message and our reply for as long as we need them to handle your question and to keep a record of what was said.
3. What we use it for
- Sending what you asked for: the checklist, early-access invitations and replies to your questions.
- Producing the check result you requested.
- Deciding whether to build the full product, and which channels and languages to invest in.
- Keeping the site working and free of abuse.
- Meeting legal obligations.
We do not use your information for advertising, profiling or automated decisions that affect you, and we do not use documents or signup details to train or improve AI models.
Where the law of your country requires a legal basis: we rely on your consent for the waitlist and for uploads, which you can withdraw at any time, and on our legitimate interest in running and protecting a small website for the rest.
4. Who else sees it
We do not sell personal information and do not share it for anyone else's marketing. These service providers process it on our behalf, under contracts that limit what they may do with it.
| Provider | Role | Where |
|---|---|---|
| Cloudflare | Hosting, the waitlist database, visit statistics without cookies, forwarding of email sent to our address, security filtering | United States |
| Resend | Delivering email to us and to you | United States |
| [AI provider name] | Reading and translating uploaded documents | United States |
| Google Fonts | Serving the page font | United States and other regions |
We will also disclose information if the law requires it, to protect someone's safety, or as part of a sale or merger of the business, in which case this policy continues to apply to it.
5. How long we keep it
| Information | Kept until |
|---|---|
| Uploaded documents | Deleted as soon as the result is produced, normally within minutes |
| Check results | Not stored by us. They exist only in your browser |
| Waitlist record | Until you ask us to remove it, or 12 months after we decide whether to launch the full product, whichever comes first |
| Signup notification emails in our inbox | Deleted on the same schedule as the waitlist record |
| Email correspondence | Up to 3 years after the last message |
| Analytics totals | Indefinitely, because they identify no one |
6. Where it is stored
Our systems are in the United States. If you are in another country, including Vietnam, Malaysia, Thailand, Indonesia, Cambodia, China, the United Kingdom or the European Economic Area, your information is transferred to and processed in the United States. We rely on your consent for that transfer and, with our providers, on their standard data protection terms.
7. How we protect it
Every connection to the site is encrypted. The waitlist database is reachable only from our own code and with secret keys. Uploaded files are held only in memory or temporary storage for the length of one request and are never written to logs. Access to the signup list is limited to the people who run the company. No system is perfectly secure, so please do not upload anything you would not share with your customer's customs broker.
8. Your choices and rights
- Unsubscribe. Reply "unsubscribe" to any email from us, or use the link in it, and we stop writing to you.
- Delete. Email [Contact email] from the address you signed up with and we remove your waitlist record within 30 days.
- See and correct. Ask, and we send you a copy of what we hold about you and fix anything that is wrong.
- Browser data. Clear your browser's site data to remove the stored language choice and tab values.
If you are in the European Economic Area or the United Kingdom, you also have the right to object to or restrict our processing, to data portability, and to complain to your data protection authority. If you are a California resident, we do not sell or share your personal information as those terms are defined in California law, and you may exercise the rights above without being treated differently for doing so. We will not ask you for more information than we need to confirm it is really you asking.
9. Children
The site is for businesses. We do not knowingly collect information from anyone under 18. If you believe a child has given us information, email us and we will delete it.
10. Notice for suppliers who upload documents
This section is for factories and suppliers who are asked to upload documents. It is given in English, Chinese and Vietnamese. The English text governs.
Notice for suppliers
- Who receives your file. It is processed by OriginEntry, a company based in Florida, United States. In the free document check, the result is shown only in your own browser. In the full application, your file is delivered to the importer, your customer, who invited you to upload it.
- Where it is stored. On servers in the United States. The free document check deletes the file as soon as the result is produced. The full application deletes it once the importer's report is ready.
- Uploading is voluntary. You decide which documents to share and can stop at any time.
- Upload ordinary trade documents only: invoices, packing lists, bills of lading, certificates of origin, raw-material purchase records and the like. Do not upload worker records such as timesheets, payroll or identity documents. You may black out personal names and ID numbers before uploading.
- Questions: [Contact email].
给供应商的说明
- 谁会收到您的文件。文件由 OriginEntry 处理，OriginEntry 是一家位于美国佛罗里达州的公司。在免费单据核对中，结果只显示在您自己的浏览器里。在正式应用中，文件会交给邀请您上传的进口商，也就是您的客户。
- 文件存放在哪里。美国境内的服务器。免费单据核对在生成结果后立即删除文件。正式应用在进口商的报告完成后删除文件。
- 上传是自愿的。您自己决定分享哪些单据，并且可以随时停止。
- 请只上传普通贸易单据：发票、装箱单、提单、原产地证、原材料采购记录等。请不要上传员工记录，例如考勤表、工资单或身份证件。上传前您可以涂黑个人姓名和证件号码。
- 如有疑问：[Contact email]。
Thông báo dành cho nhà cung cấp
- Ai nhận file của bạn. File được xử lý bởi OriginEntry, một công ty tại bang Florida, Hoa Kỳ. Với kiểm tra chứng từ miễn phí, kết quả chỉ hiển thị trên trình duyệt của bạn. Trong ứng dụng đầy đủ, file được chuyển cho nhà nhập khẩu, tức là khách hàng của bạn, người đã mời bạn tải lên.
- File được lưu ở đâu. Trên máy chủ tại Hoa Kỳ. Kiểm tra chứng từ miễn phí xóa file ngay sau khi tạo xong kết quả. Ứng dụng đầy đủ xóa file khi báo cáo của nhà nhập khẩu đã hoàn thành.
- Tải lên là tự nguyện. Bạn tự quyết định chia sẻ chứng từ nào và có thể dừng bất cứ lúc nào.
- Chỉ tải lên chứng từ thương mại thông thường: hóa đơn, phiếu đóng gói, vận đơn, giấy chứng nhận xuất xứ, hồ sơ mua nguyên liệu và các giấy tờ tương tự. Không tải lên hồ sơ người lao động như bảng chấm công, bảng lương hoặc giấy tờ tùy thân. Bạn có thể bôi đen tên và số giấy tờ cá nhân trước khi tải lên.
- Câu hỏi: [Contact email].
11. Changes to this policy
When we change this policy we post the new version at this address, update the date at the top and describe the change in the version history at the end of this page. If a change affects what we do with information we already hold, for example when the full application launches, we email everyone on the waitlist at least 14 days before it takes effect. Earlier versions are available on request.
12. Contact
OriginEntry
Florida, United States
[Contact email]
Version history
- October 22, 2026. Visit statistics now come from Cloudflare Web Analytics instead of Plausible, and Cloudflare also forwards email sent to our contact address. Nothing changed in what we collect from you.
- October 21, 2026. First version.